Co-Curricular Conference Funding Application

Applications must be submitted by 11:00 am MONDAYS to be invited for evaluation at our weekly Wednesday meeting.
  • SOC on average funds $150/student for conferences. The maximum number of students we will help support is 1/4 of your club's active membership or 12, whichever is less. Travel expense reimbursements and/or travel grants provided by the College may be taxable to students who are traveling for their own educational benefit. Applications must be submitted by 11:00am on MONDAYS in order to be scheduled for a slot at our weekly meetings, two days later, on Wednesday's at 3:30PM.
  • Your Information

    All funding requests will only be funded if your Org has a copy of your constitution uploaded.
  • Conferences must be related to a co-curricular interest.
  • Advisor Approval

  • All Conference requests must have written approval from their advisor. Please email this (a PDF file from an email would do). If you have another form of approval, email Tahir Ahsan at soccoordinator@stolaf.edu
  • Conference Information

  • Accepted file types: pdf, jpg.
    (PDF)
  • Please justify how this will benefit other members & students-at-large. For example, how will you take this experience and make it worthwhile for others who will not be able to attend? Do you have programming plans upon completion of this event? How will it advance your Org on campus?
  • Personal vehicles will be reimbursed at $0.25 a mile. If renting St. Olaf Vans, SOC will reimburse $0.50/mile.
  • Personal vehicles? St. Olaf Vans? *NOTE* SOC's budget is not fit to cover most airfare costs, and if this is the only option, participants will be asked to contribute an airfare premium to make this feasible.
  • Member Contributions, Fundraising & SOC Funding

    A rough goal is to cover approximately 50% of the total conference costs through fundraising & out of pocket contributions.
  • Please explain your fundraising plans. Some ideas: Bagging at Cub Foods, Delivering Pause Pizzas, Sponsoring a fundraiser with a restaurant in town, doing a bake/food sale, etc. Also, looking at other sources of funding such as a department sponsorship.
  • Please enter the maximum amount each participant would be willing to pay out of pocket each to make this conference feasible.
  • Drop files here or
    Please Upload in Excel and pdf format and include each item of expense and revenue. If you experience any issues with uploading files to this form, please email soccoordinator@stolaf.edu.
  • Once submitted and approval from your adviser is received, an SOC member will contact you regarding your interview time.